As the employment agency hiring temporary workers to be assigned to the Bill and Melinda Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.
AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.
The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve.
The Team
The vision of the Bill & Melinda Gates Foundation's U.S. Program (USP) works to ensure all students in the US have access to educational opportunities, from Pre-K to postsecondary, that enable them to develop the knowledge, skills, and agency needed thrive as adults and contribute to their communities. Our goal is to make sure more students are on track to obtain a postsecondary credential with labor market value such that race/ethnicity and income are no longer predictors of student success.
Within USP, the Postsecondary Success (PS) strategy seeks to support transformation in colleges and universities to ensure that many more Black, Indigenous, and Latino students and students from low-income backgrounds obtain quality, affordable credentials that offer value and lead to economic mobility.
Our culture shapes our choices about what we do and how we do it. We believe that energized people, working well together, fueled by great leadership in an inclusive environment can do extraordinary things. We expect foundation employees to intentionally embody our core values: optimism, collaboration, rigor, innovation, and inclusion.
Your Role
The Program Assistant (PA) provides wide and varied administrative and organizational support for Officers and Senior Officers, and a Deputy Director (DD) as well as team-level support as needed.
What You'll Do
- Make travel arrangements and update calendars to reflect those arrangements.
- Organize and submit expenses for multiple people on a timely basis.
- Provide logistical support for events such as meetings and convenings which may include coordinating arrangements for participants, preparing and disseminating materials, providing on-site logistical support, etc.
- Responsible for high quality interactions, and clear and consistent communications with grantees and partners in the field that represent linguistically and culturally diverse communities.
- Act as liaison for team and internal partners, answering questions and routing requests as appropriate.
- Provide communications support and assistance to ensure timely responses to email and telephone inquiries.
- Maintain electronic records and a well-organized system for tracking, monitoring and prioritizing tasks and projects across multiple supported staff.
- Active engagement in learning opportunities, including participation in team skill building, collaboration and equity learning agenda.
Your Experience
- Associate's Degree or higher.
- Minimum three plus of experience in an administrative role supporting multiple people in a complex and fast-paced office setting, interacting extensively with internal and external contacts.
- Excellent verbal and written communication skills utilizing diplomacy and good judgment in all interactions, particularly with individuals representing diverse linguistic and cultural backgrounds at all levels inside and outside the organization.
- Demonstrated effectiveness setting priorities and meeting deadlines in a role requiring attention to detail in composing, typing, and proofing materials.
- Experience establishing organizational systems to improve efficiency and functioning in a changing environment.
- Flexibility in meeting changing organizational and team needs accompanied by a willingness to work with shifting role priorities to prioritize collaboration and teamwork.
- Openness to feedback and an ability to adjust to diverse communication styles.
- Proficiency with MS Office Suite and experience working with other complex software systems.
*Must be able to legally work in the country where this position is located without visa sponsorship.
Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and “at will.” There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.