Summary
Our client is a highly sought-after, stable, and prestigious General Contractor home-based in San Diego, but with a presence in Eastern Washington State (Spokane, WA). They are currently in immediate need of a Commercial Construction Project Coordinator, who has worked in the construction space in the past. Please take the necessary time to review this job description. If you feel that you possess the necessary skills to satisfy the requirements, then simply apply and you will hear back from one of our team members.
This individual must be organized, sociable, energetic and motivated with good oral and written communication skills.
Duties & Responsibilities
- Distribute project bid requests to subcontractors.
- Make phone calls to check the status of subcontractor bids during the bid process.
- Manage the subcontractor call list and make notes to quantify accurate bid coverage throughout the bidding process.
- Organize bid RFI’s from subcontractors for project management.
- Manage the collection and organization of subcontractor bids.
- Follow up with subcontractors via phone and email to receive bids and answer bid related questions.
- Assist in managing subcontractor database.
- Manage, monitor and process submittals and RFI’s.
- Resolve discrepancies by collecting and analyzing information.
- Take meeting notes
- Gather quotes from subcontractors and material suppliers.
- Maintain plan list and project contact lists
- "Slip sheet” plan revisions manually and electronically
- File and document control
- Send, track and receive subcontracts and subcontractor insurance
- Manage electronic project documents to share-file site
- Work with government agencies to pull permits
- Work with subcontractors to assemble billings and obtain the correct paper work
- Prepare close out document packages
- Provide assistance and support for Project Management
- Notary
- Manage Global Directory for Procore
- AIA Subcontract Template Updates
- AIA Owner Template Updates
- Reference to Governing State Retention & Lien Period Limits
- Updating Global Project List
- Project Management:
- Project Directory Maintenance (Assigning Notification and Distr. Groups)
- Flag Flow Down Requirements from Owner Contract to Subcontracts
- RFI Posting to Procore (After PM Review)
- RFI Log follow up w/ Arch. / Engineer
- Create Submittal Log in Procore
- Request subcontractor submittals from subs.
- Submittal Posting to Procore (After PM Review)
- Submittal Log follow up w/ Arch. / Engineer
- Plan Overlays to Changes in Updated Plans from Architect
- Sub; Vendor Request for Pricing; Follow Up
- Owner Change Orders: Prepare, Issue, & CollecT
- Prepare drafts of Owner Billings
- Owner Billings: Issue & Track
- Cost Plus Audit Preparation
- Fund Control
- Cost Coding Material Supplier Invoices
- Cost Coding DCI Labor Timecards
- Final Draft Owner Meeting Minutes
- Technical Skills:
- Microsoft Office (Word, Outlook, Excel), pdf software (Bluebeam or Adobe), Procore, Sage, math skills, time management, work under pressure and meet deadlines, work independently and as part of a team.
Qualifications & Requirements
- 2-4 years of construction administration experience/knowledge is preferred.
- High school graduate
Compensation & Schedule
- This position is hourly.
- Office hours are flexible between 7:00am - 7:30am to 5:00pm.
- Compensation is based on a 40hr per week schedule and $17-$22/hour depending on experience.