Join Our Team at Grace MindCare!

Are you interested in making an impact with our growing mental health organization? Grace MindCare is a startup outpatient mental health practice at the forefront of innovation, offering specialized services like ketamine infusion therapy and IV infusions. We're looking for a dedicated Administrative Medical Assistant to help manage our clinic's operations and ensure everything runs smoothly.

About the Role: As our Administrative Medical Assistant, you'll play a pivotal role in overseeing the administrative and operational functions of our private mental health practice. As we continue to grow, there will be opportunities for promotion and career advancement within our organization. Student nurses are also welcome to apply and gain valuable experience in a supportive environment.

Why Choose Grace MindCare: Joining Grace MindCare means being part of a supportive team dedicated to improving mental health through innovative treatment options. This role offers an exciting opportunity to contribute to our clinic's growth and success while making a meaningful impact on our patients' well-being.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

• Reception and Front Desk Management:
  • Greet patients and visitors in a courteous and professional manner.
  • Manage phone calls, emails, and inquiries, providing information and scheduling appointments.
  • Maintain cleanliness and organization of the reception area.
• Administrative Support:
  • Assist with patient intake and registration processes.
  • Coordinate and schedule appointments for patients, ensuring efficient clinic flow.
  • Manage electronic medical records (EMR) and maintain patient confidentiality.
  • Assist with prior authorizations for medications and treatments
• Office Management:
  • Order and maintain office supplies and equipment.
  • Assist with billing and insurance claims processing.
  • Handle correspondence, including mail and emails.
• Clinical Support:
  • Assist healthcare providers with patient care tasks as needed.
  • Prepare treatment rooms and equipment for patient procedures.
  • Facilitate prescription refills and coordinate communication between patients and providers.
• General Administrative Tasks:
  • Perform data entry and maintain accurate records.
  • Assist in organizing and coordinating clinic events or meetings.

• High school diploma or equivalent; additional certification or training as a medical assistant is preferred. Bachelor's degree in healthcare administration, business management, or a related field preferred.
• Proficiency in medical billing software and electronic health records (EHR) systems.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills, with the ability to interact effectively with patients and team members
• Previous experience in healthcare administration or office management, preferably in a private medical practice.
• Knowledge of healthcare regulations and compliance requirements, including HIPAA.
• Strong leadership, communication, and interpersonal skills.

• Ability to safely and successfully perform the essential job functions 
• Ability to maintain regular, punctual attendance.
• Ability to stand, sit, and walk for extended periods.

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