Administrative Assistant | Bellevue, WA

About American Property Management

Founded in Bellevue, Washington in 1986, American Property Management stands proud as a family-owned leader in property management. With over three decades of dedicated service, our expertise shines in the realm of multifamily community management. We currently have 5,000+ units under management and strive to showcase excellence to our internal and external stakeholders.

To learn more about us:

Position Overview 

• Schedule – Monday through Friday 7am to 4pm - Flexibility to work additional hours may be required to meet company/project needs.
• On-Site Requirement: This position requires physical presence at your job location during the scheduled hours. Must be able to reliably commute or be planning to relocate before starting work.
• Compensation Package–
  • $33.65 to $33.65 / Hour*
  • Potential for reimbursement on moving expenses up to $2,500 for out of state applicants willing to relocate.
  • Competitive medical, dental, and vision benefits. Employer pays 85% of employee's premium.
  • 401k contribution opportunity with an annual company match.
  • Paid sick leave accrual equivalent to 1.33 hours for every 30 hours worked (~11 days per year).
  • Paid vacation starting at three weeks and increasing with tenure.
  • 13 paid holidays, including 2 personal holidays of your choice.

* The above compensation is a range. Offers are made based on a candidate's experience and the geographical location of this position.

What We Offer

• Competitive starting wages (listed above).
• A company-wide commitment to diversity and inclusion.
• A positive work environment where employee's contributions are valued.
• A fun culture with team-building activities and events.
• Comprehensive training programs and development opportunities.

What We're Looking For

• 3+ years' experience in a corporate office environment.
• Experience in Property Management/Real Estate preferred.
• Customer service experience required.
• High school diploma/GED required, Bachelor's Degree preferred. 
• Strong communication and collaboration skills.
• A positive attitude and a team mentality.
• Possess strong attention to detail and organizational skills.
• Extensive experience with Excel, Word and Outlook is required.
• Must be able to speak, write and understand English.

Your Role 

• Coordination, communication, reporting and operational tasks.
• Operational reporting for all properties.
• Handle one time and recurring Purchase Orders.
• Coordinate corporate meetings and travel for top executives and site-level employees.
• Assist with corporate events and projects.
• Generate and review various reports – daily, monthly and weekly.
• Audit property bonuses, communicate discrepancies and prepare bonus worksheets.
• Monthly expense reports.
• Review incident reports and gather proper documentation.
• Check Resident Care Line and APM voicemail and distribute messages daily.
• Handle APM travel requests.
• Maintain monthly property calendars and property lists.
• Order trophies for employee anniversaries and name tags/name badges for new employees.

*Please note this is not an all-inclusive list of all the responsibilities* 

Our Mission & Culture

At American Property Management, "We are committed to being the 'Best Asset Management Company in the West' by setting the industry standard in customer service and honoring our customers who rely on us for continued exemplary service year after year." To fulfill this mission, we prioritize respect, collaboration, integrity, and transparency. These core principles guide our interactions and decisions, creating a work environment where every voice is heard and valued.

We understand that our employees are the cornerstone of our success, and we foster a culture that encourages teamwork and open communication. Our commitment to integrity and transparency not only shapes the way we do business but also how we support and appreciate our dedicated team members. By nurturing these values and striving to exceed customer expectations, we create a stronger, more successful company where everyone has the opportunity to thrive.

Candidate Screening & Interview Process

All applicants who meet the qualifications for this position are encouraged to apply. Upon submission of your application, you may be invited to participate in a preliminary virtual interview with a member of our Human Resources team. Successful candidates will proceed to virtual and/or on-site interviews with the Hiring Manager(s).

Other requirements:

• Willingness to complete an online assessment test.
• Willingness to complete a 4-panel drug screening and background check upon hire.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER AND AFFIRMATIVE ACTION EMPLOYER

We are a proud Equal Opportunity Employer and are dedicated to fostering an inclusive workplace. We celebrate diversity and are committed to creating an environment where all employees are respected, treated fairly, and given equal opportunities to thrive. We encourage applicants of all races, colors, religions, genders, sexual orientations, gender identities or expressions, national origins, ages, disabilities, veteran status, and all other characteristics to apply. Our commitment to equality, respect, and inclusivity means we strive to reflect the communities we serve and welcome the unique contributions that come from diverse perspectives.