Job Title: Fleet Operations Manager
Department: Public Works
Division: Fleet Services
Employment Status: Regular Full-Time
Pay Grade: 122: $5,177-$6,962/Mo. (current 2024 salary grid: Sep2022 - Jan2025 Salary Table WIP.xlsx (lewiscountywa.gov) )
FLSA: Non-Exempt
Department/Office:
This position is available in the Lewis County Public Works Department, Fleet Services Division located at 476 W. Main Street., Chehalis, WA.
Position Summary:
This is an FLSA non-exempt represented position by the AFSCME, Local 1341 Collective Bargaining Unit. Lewis County is recruiting for a Fleet Operations Coordinator to join the Public Works Department. This position will be responsible for coordinating and assisting in the administration of the County’s fleet program, asset purchases, surplus and disposal, fuel system database, and vehicle & equipment specifications. The ideal candidate will have experience with Fleet software, government purchasing and contracting practices, and the PetroVend cardlock fuel system. New employees must successfully complete a six (6) consecutive-month probationary period prior to obtaining permanent status in this classification.
Links:
Job Posting: Fleet_Coordinator(lewiscountywa.gov)
Job Description: Fleet_Operations_Coordinator(lewiscountywa.gov)
Core Benefits: Core Benefits Doc(lewiscountywa.gov)
Additional Benefits: Public Works & Community Development(lewiscountywa.gov)
Lewis County Jobs App: https://jobs.lewiscountywa.gov#710
Essential Functions:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
•Administers Public Works Department (PWD) fleet management software program for work orders, inventory, operating costs, insurance and other vehicle and equipment technical information; monitors fleet usage, maintenance cost, and life expectancy.
• Maintains fuel card user database and monitors fuel supply contracts; monitors fuel transactions and researches abnormal usage patterns.
• Monitors and prepares Equipment Rental & Revolving (ER&R) reports for Department cost allocation; and assists in vehicle & equipment rental rate development.
• Coordinates development of technical specifications for Department vehicle and equipment requests.
• Researches vehicle and equipment specifications and recommends purchases; researches methods of procurement, including direct purchase and bid, and coordinates authorized purchases in accordance with Revised Code of Washington (RCW) regulations.
• Assists in calculating ER&R rental rates for county-wide fleet.
• Maintains database program to document, analyze, and create cost/usage/revenue reports; recommends vehicle and equipment replacements; coordinates surplus/salvage procedures for obsolete vehicles & equipment.
• Conducts special projects and investigations of specific issues, including abnormal fuel consumption, vehicle & equipment abuse and accidents. and warranty work/recalls.
• Collects operational and administrative information and compiles data for reports.
• Lewis County essential personnel (24/7 emergency response).
Employment Standards and Requirements:
Associate’s Degree in Business Administration, Accounting or Automotive Technology; AND four (4) year’s experience in government purchasing or fleet management. Must possess a valid Washington State Driver’s License.
Working Environment/Physical Demands:
Work is performed in a standard office environment and fleet maintenance facilities; light physical demands; frequent use of a personal computer.
Who May Apply:
This recruitment is open to any qualified applicant who meets the minimum qualifications, can perform the essential functions, with or without accommodation, and possesses knowledge, skills and abilities as identified in the job description. Preference will be given to existing AFSCME members. Late applications will not be accepted.
KNOWLEDGE AND SKILLS:
Knowledge of:
• County policies and procedures.
• Principles and practices of vehicle fleet cost control and preventive maintenance programs.
• Principles and practices of public sector purchasing and technical records management.
• Federal and state procurement laws and regulations, including Revised Code of Washington.
• Business and personal computers, and spreadsheet software applications.
Skills in:
• Tracking and analyzing vehicle and equipment costs and usage patterns.
• Prioritizing multiple tasks and demands.
• Operating a personal computer utilizing standard and specialized software.
• Maintaining and analyzing fleet management records and files.
• Reading and interpreting technical manuals and specifications.
• Maintaining accurate service records.
• Establishing and maintaining effective working relationships with co-workers.
• Effective verbal and written communication.