GENERAL DESCRIPTION OF POSITION The Associate Human Resources Generalist provides HR support to plant and sales employees in a variety of locations. This role assists the HR Manager and other generalists on assigned projects by providing professional support in functional areas of Human Resources including benefits administration, employee relations, performance and recruitment. Coordinates parts of the employee life cycle including new hire processes, termination and benefit calculation using HRIS system and a variety of vendor websites. This person will have limited expertise in three or more functional HR areas such as recruitment, FMLA/leave management, ADA, employee relations and benefits administration. They will often act as first point of contact to an employee related to HR processes/policy.
Requirements: 2 year degree AA, bachelor’s degree preferred in HR or Industrial Relations PHR or SHRM CP certification preferred 3 years related HR support Experience 1 year payroll experience Professional interpersonal skills, verbal/written communication and computer skills Able to handle multiple projects simultaneously Ability to handle highly confidential information excellent organization, administrative and creative problem solving skills Must be able to interface with employees on all shifts Eligible to work in an ITAR environment Travel up to 15%
ESSENTIAL DUTIES AND RESPONSIBILITIES
1.
Collects inquiries and performs research on employee benefit questions with a variety of sources. Provide accurate information in a timely manner being mindful of employee privacy.
2.
Communicates orally and via email in English, with all employee groups, outside vendors and the applicable agencies using a telephone, group, email, face-to-face, one-on-one communication. Should be approachable and professional in these interactions.
3.
Completes special projects assigned by manager; setting timetables and schedules; conducting research; developing and organizing information in a report; fulfilling transactions and reporting to the KII HR group.
4.
Protects organization's value by keeping information confidential and ensuring managers are trained in privacy expectations.
5.
Supports the Human Resources Manager on issues related to new hires, terminations, compensation, benefits coordination, retirement plan administration (both 401(k) and pension), and training database.
6.
Provides current and prospective employees with information on policies, job duties, working conditions, wages, and employee benefits daily.
7.
Back up to Generalists and Sr Generalist on a variety of areas.
8.
Maintains clean and accurate personnel files and provides information for internal and external audits as requested in a timely manner. May provide month end reports on headcount, attendance, temporary staff, or overtime as needed.
9.
Improves manager and employee performance by identifying and clarifying problems at early stages, evaluating potential solutions, implementing selected solution, counseling managers, coaching employees as needed, documenting employee counseling and disciplinary action.
10.
Will be frequently exposed to HIPPA sensitive information related to benefit administration, FMLA, and FSA reconciliation or questions.
11.
Plan and conduct new hire orientations and assist with 90-day onboarding and trial period.
12.
Employee event planning, set up, tear down and coordination for a variety of events.
13.
May be trained as back-up Ringi coordinator, back-up trainer for Philosophy, EHS or HR related topics.
14.
May create and/or audit spreadsheets and invoices related to recruitment efforts, terminations, new hire reports and compensation monthly.
15.
Maintains employee bulletin boards and information stations throughout building and outside offices.
16.
Partner with hiring managers to determine staffing needs, update job descriptions, process requisitions, post jobs, screen and interview. May attend job fairs or outreach activities.
17.
Tracks and audits open enrollment data.
18.
Assist generalists with administration of employee benefits, compensation, performance reviews, personnel record retention, filing/ scanning, unemployment claims, verification of income, and training.
19.
Ensure compliance with affirmation action program including temp agency contact, recording, paperwork, and annual reporting.
20.
Assist HR Managers with employee relations issues, legal matters, policy interpretation, and recommended actions.
21.
Assist with preparing materials for delivering and conducting employee meetings. Provides overall administrative support for all HR transactions and communications (emails, calls, face to face).
22.
Refers more complex matter to HR management for advice and support. Prepares all supporting documents and reports needed for management or legal review and decision making.
23.
May travel up to 30%.
Perform any other related duties as required or assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. PHYSICAL ACTIVITIES The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is regularly required to sit, talk or hear; occasionally required to stand, walk, use hands to finger, handle, or feel, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds, frequently lift and/or move up to 10 pounds.. ENVIRONMENTAL CONDITIONS There are no harmful environmental conditions that are present for this position. The noise level in the work environment is usually moderate. ADDITIONAL INFORMATION The above statements are intended to describe the work being performed by people
assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. This position may require exposure to information subject to US Export Control regulations, i.e.: the International Traffic and Arms Regulations (ITAR) or Export Administration Regulations (EAR). All applicants must be US persons within the meaning of US regulations. Kyocera International, Inc. values diversity in its workforce, and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Kyocera International, Inc. Human Resources team directly. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.