Job DescriptionTitle: Office Manager
Location: Seattle, WA
Job Type: Regular Full Time
What's the Opportunity?
The Administrative Office Manager is an important contributor in creating a positive employee and client experience in our Seattle headquarters office. Responsibilities include oversight of local office administrative staff, working with our office leadership, and assisting with the coordination and planning of various business development and internal teambuilding events both onsite and offsite. This position will also act as a liaison with various departments including: Human Resources, Health and Safety, Finance, IT, technical practice leads, and the product delivery group. The Administrative Office Manager is responsible for aiding our Human Resources team with scheduling and facilitating staff interviews, and working with our company facilities team to address property management and maintenance issues.
Additional responsibilities include preparing for and conducting onboarding of new employees, conducting new hire orientations, support staff career development, mentoring and coordinating with office support staff in other offices, addressing staff performance issues and conducting performance evaluations. The Administrative Office Manager also supervises and backs up on-site support staff that oversee all local office services including mailroom, copy services, hospitality, managing relationships with building management and local vendors, maintaining the professional appearance of the office and kitchen, setting up and breaking down conference rooms, and coordinating catering for meetings.
Responsibilities:
Minimum Qualifications:
Track record of cultivating healthy working relationships with leadership, peers, staff and team members throughout an organization
Demonstrated ability to inspire administrative teams to deliver exceptional service
Excellent written and verbal communication skills and ability
High degree of professionalism and personal integrity
Exceptional organizational skill and attention to detail
Advanced knowledge of Microsoft Outlook, Word, Excel and PowerPoint
Experience with event planning
Experience with budget process and developing related reports
A bachelor's degree or equivalent and a minimum of seven years of management experience in a professional services environment
Desired traits and Accomplishments:
Internal and external client and coworker service focus
Self-starter who can identify opportunities to enhance employee and client experience
A critical thinker who can work independently and act as a team member
Comfortable working in a fast-paced and complex environment
Able to work effectively in situations where there is ambiguity
Problem solver with an ability to jump in and help as needed
Flexible and adaptable
A track record of leading continuous improvement
Use of SharePoint and other web collaboration platforms
What Are We Looking For?
Ideal candidates will have the following:
Bachelors degree preferred
Minimum of 7 years' experience as office manager or equivalent in legal, hospitality, or corporate field or related work experience required
Proficiency in MS Office: Outlook, Excel, PowerPoint; Adobe PDF and BST experience desirable
Strong organizational and multitasking skills required
Proficient knowledge and understanding of financial terms and calculations
Effective verbal and written communication
Proficient with MS Office programs, SharePoint, and Adobe Acrobat
Has good written, verbal, and visual communication skills
Staff Management experience
Works well in a team environment and can effectively balance workload when needed
What Can You Expect?
A collaborative work environment where we encourage everyone to bring their authentic self. We offer competitive compensation and benefits which are detailed below.
Who Are We?
Anchor QEA is an environmental science and engineering consulting firm that is focused on improving the environment and our communities by solving challenging problems. We employ more than 400 people in offices around the United States. Our vision is for a growing company that is our clients' first choice for solving their most challenging problems and our employees' first choice as a company where they want to work. Learn more about Anchor QEA at
How to Apply?
Apply online through Anchor QEA's Open Positions page at Veterans are encouraged to apply.
Additional Information
We work hard to embrace diversity and inclusion. As an equal opportunity employer, Anchor QEA is committed to a diverse, multi-cultural work environment. Anchor QEA does not discriminate in employment based on age, race, creed, gender, religion, marital status, veteran's status, national origin, disability or sexual orientation.
Salary and Other Compensation:
Salary Range: $63,000.00 - $72,000.00 annually
Annual Bonus
Other potential bonus types: Billable Time Bonus, Spot Bonus, Milestone Anniversary Bonus, Receiving Professional License/Certification Bonus, Peer-reviewed Publication Bonus, Employee Referral Bonus.
Base Level Benefits for Regular Full-Time Positions:
Healthcare: Medical, dental, vision, basic life and AD&D insurance, short- and long-term disability programs.
Paid Company and Floating Holidays: 7 paid company and 2 floating holidays annually
Vacation: 2 weeks accrued paid vacation based on length of service. Vacation may vary by level.
Sick and Safe Time: 80 hours annually
Retirement Plan: 401k plan with an employer match
Further information on benefits:
As an equal opportunity employer, Anchor QEA is committed to a diverse, multi-cultural work environment. Anchor QEA does not discriminate in employment on the basis of age, race, creed, gender, religion, marital status, veteran’s status, national origin, disability, or sexual orientation.