LeMay - America's Car Museum
The Office Coordinator serves as one of ACM’s first points of contact for guests, visitors, and donors. The position is under the direct supervision of the President & Chief Operating Officer (COO) and is responsible for providing coordination and oversight of ACM’s reception area, copy and supply room, and administrative office support services. Responsibilities include, but are not limited to: Welcoming and assisting visitors entering the Administrative Office; Answering and routing of incoming calls and emails; Assisting the public with website navigation and on-line memberships; Providing office machine training; Coordinating office machine maintenance and repair; Requisitioning and maintaining office supplies; Preparing and distributing mail and FedEx shipments; Creating in-house reports, newsletters, and weekly updates; Processing and reconciling purchase orders; Tracking and processing of external donation requests; and, Providing administrative support to all departments within the Museum in support of the common vision, mission, and goals of the organization.
This position description has been designed to indicate the general nature and level of work performed by jobholders within this role. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. To perform the job successfully, an employee must perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skills, and abilities required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Under the direction of the President & COO, the Office Coordinator will be responsible for the following major responsibilities:
The incumbent for this position must be at least 21 years of age and possess: an AA or AAS degree with a minimum of two (2) years clerical or office administration experience. Additional relevant education or experience may be substituted one for the other, on a year for year basis. Experience working with MailChimp and within Altru or Raiser’s Edge is highly desired. The incumbent for this position must be a team player and able to work independently and collaboratively among all departments within the Museum.
RESPONSIBILITIES: Guest, Member, and Donor Relations:
President & COO Administrative Support:
Mail, Email, & Fax Services:
Office Equipment & Supplies:
In-House Publications & Minutes:
Did you apply for the job?