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Bookkeeping, Accounting, and Auditing Clerks

Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
Related: Billing & Posting Clerks  Brokerage Clerks  Credit Authorizers, Checkers, & Clerks  Office Clerks, General  Payroll & Timekeeping Clerks 
Industries: Professional, Science, & Technical 

  • Summary

  • Details

    • Work Activities

    • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
    • Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
    • Access computerized financial information to answer general questions as well as those related to specific accounts.
    • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
    • Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
    • Reconcile or note and report discrepancies found in records.
    • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
    • Prepare purchase orders and expense reports.
    • Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
    • Maintain inventory records.
    • Match order forms with invoices, and record the necessary information.
    • Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
    • Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
    • Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
    • Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
    • Prepare trial balances of books.
    • Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
    • Reconcile records of bank transactions.
    • Compare computer printouts to manually maintained journals to determine if they match.
    • Operate computers programmed with accounting software to record, store, and analyze information.
    • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
    • Prepare and process payroll information.
    • Comply with federal, state, and company policies, procedures, and regulations.
    • Receive, record, and bank cash, checks, and vouchers.
    • Transfer details from separate journals to general ledgers or data processing sheets.
    • Code documents according to company procedures.
    • Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
    • Calculate and prepare checks for utilities, taxes, and other payments.
    • Monitor status of loans and accounts to ensure that payments are up to date.
    • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
    • Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
    • Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.

    Skills

    • Quality Control Analysis
      • Testing how well a product or service works.
    • Systems Evaluation
      • Measuring how well a system is working and how to improve it.
    • Writing
      • Writing things for co-workers or customers.
    • Coordination
      • Changing what is done based on other people's actions.
    • Time Management
      • Managing your time and the time of other people.
    • Systems Analysis
      • Figuring out how a system should work and how changes in the future will affect it.
    • Management of Material Resources
      • Managing equipment and materials.
    • Programming
      • Writing computer programs.
    • Mathematics
      • Using math to solve problems.
    • Critical Thinking
      • Thinking about the pros and cons of different ways to solve a problem.
    • Equipment Maintenance
      • Planning and doing the basic maintenance on equipment.
    • Active Listening
      • Listening to others, not interrupting, and asking good questions.
    • Complex Problem Solving
      • Noticing a problem and figuring out the best way to solve it.
    • Operations Monitoring
      • Watching gauges, dials, or display screens to make sure a machine is working.
    • Judgment and Decision Making
      • Thinking about the pros and cons of different options and picking the best one.
    • Management of Financial Resources
      • Making spending decisions and keeping track of what is spent.
    • Operation and Control
      • Using equipment or systems.
    • Learning Strategies
      • Using the best training or teaching strategies for learning new things.
    • Repairing
      • Repairing machines or systems using the right tools.
    • Negotiation
      • Bringing people together to solve differences.
    • Management of Personnel Resources
      • Selecting and managing the best workers for a job.
    • Speaking
      • Talking to others.
    • Reading Comprehension
      • Reading work-related information.
    • Monitoring
      • Keeping track of how well people and/or groups are doing in order to make improvements.
    • Service Orientation
      • Looking for ways to help people.
    • Science
      • Using scientific rules and strategies to solve problems.
    • Operations Analysis
      • Figuring out what a product or service needs to be able to do.
    • Persuasion
      • Talking people into changing their minds or their behavior.
    • Technology Design
      • Making equipment and technology useful for customers.
    • Instructing
      • Teaching people how to do something.
    • Installation
      • Installing equipment, machines, wiring, or computer programs.
    • Social Perceptiveness
      • Understanding people's reactions.
    • Active Learning
      • Figuring out how to use new ideas or things.
    • Equipment Selection
      • Deciding what kind of tools and equipment are needed to do a job.
    • Troubleshooting
      • Figuring out what is causing equipment, machines, wiring, or computer programs to not work.

    Abilities

    • Finger Dexterity
      • Putting together small parts with your fingers.
    • Speech Recognition
      • Recognizing spoken words.
    • Written Expression
      • Communicating by writing.
    • Inductive Reasoning
      • Making general rules or coming up with answers from lots of detailed information.
    • Category Flexibility
      • Grouping things in different ways.
    • Number Facility
      • Adding, subtracting, multiplying, or dividing.
    • Memorization
      • Remembering words, numbers, pictures, or steps.
    • Manual Dexterity
      • Holding or moving items with your hands.
    • Far Vision
      • Seeing details that are far away.
    • Sound Localization
      • Noticing the direction that a sound came from.
    • Speech Clarity
      • Speaking clearly.
    • Deductive Reasoning
      • Using rules to solve problems.
    • Arm-Hand Steadiness
      • Keeping your arm or hand steady.
    • Reaction Time
      • Quickly moving your hand, finger, or foot based on a sound, light, picture or other command.
    • Selective Attention
      • Paying attention to something without being distracted.
    • Near Vision
      • Seeing details up close.
    • Static Strength
      • Lifting, pushing, pulling, or carrying.
    • Fluency of Ideas
      • Coming up with lots of ideas.
    • Peripheral Vision
      • Seeing something to your side when your are looking ahead.
    • Speed of Closure
      • Quickly knowing what you are looking at.
    • Trunk Strength
      • Using your lower back and stomach.
    • Oral Comprehension
      • Listening and understanding what people say.
    • Time Sharing
      • Doing two or more things at the same time.
    • Rate Control
      • Changing when and how fast you move based on how something else is moving.
    • Glare Sensitivity
      • Seeing something even if there is a glare or very bright light.
    • Written Comprehension
      • Reading and understanding what is written.
    • Oral Expression
      • Communicating by speaking.
    • Information Ordering
      • Ordering or arranging things.
    • Wrist-Finger Speed
      • Making fast, simple, repeated movements of your fingers, hands, and wrists.
    • Originality
      • Creating new and original ideas.
    • Flexibility of Closure
      • Seeing hidden patterns.
    • Dynamic Flexibility
      • Quickly and repeatedly bending, stretching, twisting, or reaching out with your body, arms, and/or legs.
    • Depth Perception
      • Deciding which thing is closer or farther away from you, or deciding how far away it is from you.
    • Gross Body Equilibrium
      • Keeping your balance or staying upright.
    • Hearing Sensitivity
      • Telling the difference between sounds.
    • Perceptual Speed
      • Quickly comparing groups of letters, numbers, pictures, or other things.
    • Speed of Limb Movement
      • Quickly moving your arms and legs.
    • Visual Color Discrimination
      • Noticing the difference between colors, including shades and brightness.
    • Mathematical Reasoning
      • Choosing the right type of math to solve a problem.
    • Dynamic Strength
      • Exercising for a long time without your muscles getting tired.
    • Response Orientation
      • Quickly deciding if you should move your hand, foot, or other body part.
    • Explosive Strength
      • Jumping, sprinting, or throwing something.
    • Auditory Attention
      • Paying attention to one sound while there are other distracting sounds.
    • Visualization
      • Imagining how something will look after it is moved around or changed.
    • Multilimb Coordination
      • Using your arms and/or legs together while sitting, standing, or lying down.
    • Extent Flexibility
      • Bending, stretching, twisting, or reaching with your body, arms, and/or legs.
    • Problem Sensitivity
      • Noticing when problems happen.
    • Gross Body Coordination
      • Moving your arms, legs, and mid-section together while your whole body is moving.
    • Spatial Orientation
      • Knowing where things are around you.
    • Control Precision
      • Quickly changing the controls of a machine, car, truck or boat.
    • Stamina
      • Exercising for a long time without getting out of breath.
    • Night Vision
      • Seeing at night or under low light.

    Knowledge

    • Building and Construction
      • Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
    • Sociology and Anthropology
      • Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures, and their history and origins.
    • Mechanical
      • Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
    • Customer and Personal Service
      • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
    • Personnel and Human Resources
      • Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
    • Administrative
      • Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
    • Engineering and Technology
      • Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
    • Fine Arts
      • Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
    • Geography
      • Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
    • Biology
      • Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment.
    • English Language
      • Knowledge of the structure and content of the English language including the meaning and spelling of words, and rules of composition and grammar.
    • Telecommunications
      • Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
    • Sales and Marketing
      • Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
    • Production and Processing
      • Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
    • Design
      • Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
    • History and Archeology
      • Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
    • Medicine and Dentistry
      • Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
    • Public Safety and Security
      • Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
    • Foreign Language
      • Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
    • Transportation
      • Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
    • Mathematics
      • Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
    • Therapy and Counseling
      • Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
    • Computers and Electronics
      • Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
    • Philosophy and Theology
      • Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture.
    • Chemistry
      • Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.
    • Psychology
      • Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
    • Communications and Media
      • Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
    • Law and Government
      • Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
    • Economics and Accounting
      • Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
    • Food Production
      • Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques.
    • Administration and Management
      • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
    • Physics
      • Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub-atomic structures and processes.
    • Education and Training
      • Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.

    Education

    Education
    Some college, no degree
    Work Experience
    No work experience
    Training
    1 to 12 months on-the-job training
    Education and Training Opportunities

    Pay

    Washington Annual Salary
    56580/yr
    Washington Hourly Wage
    27.2/hr

    Washington Employment Trends

    Currently Employed
    42,280
    Yearly Projected Openings
    5300

    Personality

    Conventional: People interested in this work like activities that include data, detail, and regular routines. They do well at jobs that need:
    • Cautiousness
    • Integrity
    • Attention to Detail
    • Dependability

    Tools

    • Desktop calculator
    • Desktop computers
    • Ledger paper
    • Notebook computers
    • Receipts or receipt books
    • Scanners
    • Scientific calculator

    Technology

    • Accounting software
    • Business intelligence and data analysis software
    • Cloud-based data access and sharing software
    • Compliance software
    • Customer relationship management CRM software
    • Data base reporting software
    • Data base user interface and query software
    • Desktop communications software
    • Desktop publishing software
    • Document management software
    • Electronic mail software
    • Enterprise application integration software
    • Enterprise resource planning ERP software
    • Financial analysis software
    • Human resources software
    • Information retrieval or search software
    • Internet browser software
    • Medical software
    • Office suite software
    • Operating system software
    • Presentation software
    • Project management software
    • Spreadsheet software
    • Time accounting software
    • Transaction server software
    • Video conferencing software
    • Word processing software

ADDITIONAL RESOURCES

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