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Document Management Specialists

It's a bright outlook for

This career will grow rapidly in the next few years.

Learn more about what they do.

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Related: Computer Systems Analysts Database Administrators Management Analysts Medical Records Specialists Software Developers

Industries: Professional, Science, & Technical Government

Summary
Details

Propose recommendations for improving content management system capabilities.
Assist in the assessment, acquisition, or deployment of new electronic document management systems.
Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
Develop, document, or maintain standards, best practices, or system usage procedures.
Develop, document, or maintain standards, best practices, or system usage procedures.
Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
Monitor regulatory activity to maintain compliance with records and document management laws.
Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
Prepare support documentation and training materials for end users of document management systems.
Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
Analyze, interpret, or disseminate system performance data.
Conduct needs assessments to identify document management requirements of departments or end users.
Document technical functions and specifications for new or proposed content management systems.
Consult with end users regarding problems in accessing electronic content.
Assist in the assessment, acquisition, or deployment of new electronic document management systems.
Write, review, or execute plans for testing new or established document management systems.
Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
Search electronic sources, such as databases or repositories, or manual sources for information.
Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
Operate data capture technology to import digitized documents into document management system.
Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.

Repairing
- Repairing machines or systems using the right tools.
Coordination
- Changing what is done based on other people's actions.
Writing
- Writing things for co-workers or customers.
Management of Financial Resources
- Making spending decisions and keeping track of what is spent.
Persuasion
- Talking people into changing their minds or their behavior.
Complex Problem Solving
- Noticing a problem and figuring out the best way to solve it.
Management of Personnel Resources
- Selecting and managing the best workers for a job.
Operations Monitoring
- Watching gauges, dials, or display screens to make sure a machine is working.
Social Perceptiveness
- Understanding people's reactions.
Programming
- Writing computer programs.
Negotiation
- Bringing people together to solve differences.
Operations Analysis
- Figuring out what a product or service needs to be able to do.
Technology Design
- Making equipment and technology useful for customers.
Reading Comprehension
- Reading work-related information.
Time Management
- Managing your time and the time of other people.
Service Orientation
- Looking for ways to help people.
Systems Analysis
- Figuring out how a system should work and how changes in the future will affect it.
Systems Evaluation
- Measuring how well a system is working and how to improve it.
Quality Control Analysis
- Testing how well a product or service works.
Judgment and Decision Making
- Thinking about the pros and cons of different options and picking the best one.
Active Listening
- Listening to others, not interrupting, and asking good questions.
Troubleshooting
- Figuring out what is causing equipment, machines, wiring, or computer programs to not work.
Equipment Maintenance
- Planning and doing the basic maintenance on equipment.
Speaking
- Talking to others.
Management of Material Resources
- Managing equipment and materials.
Instructing
- Teaching people how to do something.
Science
- Using scientific rules and strategies to solve problems.
Installation
- Installing equipment, machines, wiring, or computer programs.
Operation and Control
- Using equipment or systems.
Learning Strategies
- Using the best training or teaching strategies for learning new things.
Equipment Selection
- Deciding what kind of tools and equipment are needed to do a job.
Mathematics
- Using math to solve problems.
Critical Thinking
- Thinking about the pros and cons of different ways to solve a problem.
Active Learning
- Figuring out how to use new ideas or things.
Monitoring
- Keeping track of how well people and/or groups are doing in order to make improvements.

Wrist-Finger Speed
- Making fast, simple, repeated movements of your fingers, hands, and wrists.
Control Precision
- Quickly changing the controls of a machine, car, truck or boat.
Mathematical Reasoning
- Choosing the right type of math to solve a problem.
Visual Color Discrimination
- Noticing the difference between colors, including shades and brightness.
Written Comprehension
- Reading and understanding what is written.
Auditory Attention
- Paying attention to one sound while there are other distracting sounds.
Originality
- Creating new and original ideas.
Deductive Reasoning
- Using rules to solve problems.
Fluency of Ideas
- Coming up with lots of ideas.
Stamina
- Exercising for a long time without getting out of breath.
Static Strength
- Lifting, pushing, pulling, or carrying.
Finger Dexterity
- Putting together small parts with your fingers.
Hearing Sensitivity
- Telling the difference between sounds.
Information Ordering
- Ordering or arranging things.
Speech Recognition
- Recognizing spoken words.
Speed of Closure
- Quickly knowing what you are looking at.
Depth Perception
- Deciding which thing is closer or farther away from you, or deciding how far away it is from you.
Time Sharing
- Doing two or more things at the same time.
Arm-Hand Steadiness
- Keeping your arm or hand steady.
Memorization
- Remembering words, numbers, pictures, or steps.
Problem Sensitivity
- Noticing when problems happen.
Extent Flexibility
- Bending, stretching, twisting, or reaching with your body, arms, and/or legs.
Multilimb Coordination
- Using your arms and/or legs together while sitting, standing, or lying down.
Sound Localization
- Noticing the direction that a sound came from.
Gross Body Coordination
- Moving your arms, legs, and mid-section together while your whole body is moving.
Speech Clarity
- Speaking clearly.
Oral Expression
- Communicating by speaking.
Response Orientation
- Quickly deciding if you should move your hand, foot, or other body part.
Explosive Strength
- Jumping, sprinting, or throwing something.
Number Facility
- Adding, subtracting, multiplying, or dividing.
Reaction Time
- Quickly moving your hand, finger, or foot based on a sound, light, picture or other command.
Visualization
- Imagining how something will look after it is moved around or changed.
Dynamic Flexibility
- Quickly and repeatedly bending, stretching, twisting, or reaching out with your body, arms, and/or legs.
Category Flexibility
- Grouping things in different ways.
Far Vision
- Seeing details that are far away.
Glare Sensitivity
- Seeing something even if there is a glare or very bright light.
Manual Dexterity
- Holding or moving items with your hands.
Oral Comprehension
- Listening and understanding what people say.
Perceptual Speed
- Quickly comparing groups of letters, numbers, pictures, or other things.
Selective Attention
- Paying attention to something without being distracted.
Night Vision
- Seeing at night or under low light.
Peripheral Vision
- Seeing something to your side when your are looking ahead.
Inductive Reasoning
- Making general rules or coming up with answers from lots of detailed information.
Gross Body Equilibrium
- Keeping your balance or staying upright.
Near Vision
- Seeing details up close.
Dynamic Strength
- Exercising for a long time without your muscles getting tired.
Trunk Strength
- Using your lower back and stomach.
Speed of Limb Movement
- Quickly moving your arms and legs.
Spatial Orientation
- Knowing where things are around you.
Rate Control
- Changing when and how fast you move based on how something else is moving.
Written Expression
- Communicating by writing.
Flexibility of Closure
- Seeing hidden patterns.

Sales and Marketing
- Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
Building and Construction
- Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
Mechanical
- Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
Biology
- Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment.
Psychology
- Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
Fine Arts
- Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
Foreign Language
- Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
Physics
- Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub-atomic structures and processes.
Sociology and Anthropology
- Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures, and their history and origins.
Therapy and Counseling
- Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
Law and Government
- Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Customer and Personal Service
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Public Safety and Security
- Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
Philosophy and Theology
- Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture.
Administration and Management
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Telecommunications
- Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
English Language
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Mathematics
- Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Geography
- Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
Medicine and Dentistry
- Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
Administrative
- Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
History and Archeology
- Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
Food Production
- Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques.
Communications and Media
- Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
Personnel and Human Resources
- Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Education and Training
- Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
Transportation
- Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
Computers and Electronics
- Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Engineering and Technology
- Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
Design
- Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
Chemistry
- Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.
Economics and Accounting
- Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
Production and Processing
- Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.

Education

Bachelor's degree

Work Experience

No work experience

Training

No on-the-job training

Education and Training Opportunities

Washington Annual Salary

131800/yr

Washington Hourly Wage

63.36/hr

Currently Employed

17,060

Yearly Projected Openings

1500

Conventional: People interested in this work like activities that include data, detail, and regular routines. They do well at jobs that need:

Attention to Detail
Integrity
Dependability
Cooperation
Analytical Thinking
Adaptability/Flexibility

Computer servers
Hard disk drives
Magneto optical MO drives
Scanners
Tape arrays

Analytical or scientific software
Application server software
Cloud-based data access and sharing software
Cloud-based management software
Computer aided design CAD software
Content workflow software
Data base management system software
Data base reporting software
Data base user interface and query software
Data compression software
Data mining software
Desktop communications software
Desktop publishing software
Development environment software
Document management software
Electronic mail software
Enterprise application integration software
Enterprise resource planning ERP software
File versioning software
Filesystem software
Graphics or photo imaging software
Object or component oriented development software
Office suite software
Operating system software
Optical character reader OCR or scanning software
Presentation software
Process mapping and design software
Project management software
Requirements analysis and system architecture software
Sales and marketing software
Spreadsheet software
Video conferencing software
Video creation and editing software
Web page creation and editing software
Web platform development software
Word processing software

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Document Management Specialists

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